4.4.2 There are established systems and procedures for maintaining and utilizing physical, academic and support facilities - laboratory, library, sports complex, computers, classrooms etc.
The institution follows a well-defined procedure for utilizing and maintaining the facilities created over the years.
At the time of preparing the Time Table classes are allotted consulting the non-occupancy of a particular room in a particular period. The institution has succeeded in making optimal use of the lecture theatres, avoiding overlapping of classes. Since, is not ideally proportionate to the huge number of students. The institution has restricted the number of borrowings and also fixed the date of return to ensure proper circulation of books for a better circulation and utilization of books. To avoid the rush to the central library ,the departmental libraries furnished with essential collection supplement the use of Central Library. The paucity of 4 Smart Classrooms is redressed through sharing and rotating the facility with other departments.
Science departments having practical component of interdisciplinary nature, use the facility created for other departments for running practical classes of their departments.
To ensure proper maintenance of computers, the college has given a contract with a Computer vendor following the proper norms and procedures. For the maintenance of water purifiers and aquaguards, the college has signed AMC (Annual Maintenance Contract) with a local agency. The maintenance of the generators is done through outsourcing. The maintenance of laboratory equipment is done through help of the faculty and external experts, if necessary.
Necessary Budgetary allocation is made every year under the head “Repairing & Maintenance”. The Repairing Head is mainly utilized for the purpose of repairing damage portion of the building or any other physical infrastructure that is repairable. Maintenance allocation is mainly utilized for maintenance of computers and electronic gadgets, water purifiers, generators, & plumbing lines and maintenance of all kinds of microscopes. Besides, the Building Committee of the college takes special care to ensure the overall maintenance of the college building in order to ensure that the physical infrastructure remains usable despite annual depreciation.
In other cases the office refers the matter to the Building Committee or Purchase Committee, as the case may be, and with the committee takes initiative to redress the complaint expeditiously. Wooden furniture like chairs, tables, desks, high and low benches, and platforms, are repaired and painted/polished as and when required by enlisted carpenters. . As regards maintenance of power line and electrical articles, the college has an electrician on roll whose service may be requisitioned around the clock.